KU Organization - Includes: Faculty/Staff/Student Organization

What Room are you Requesting?

Rhodes Conference Room      Simons Media Room    Hansen Hall
      Rate $100                                 $300                        $800

Date of request

Requesting Individual

Email Address

Name of Organization

Billing Address

Billing Contact

Event Coordinator

(please include office and cell phone)

Describe your event in detail

Include purpose of event and target audience
(Note: The Dole Institute cannot be used for any type of fundraising activities) 

Is your event private or open to the public?

If your event is public how and where is your event being advertised?

Date of event

Set-up time/registration
Additional charge of $40 per hour are applied for events starting before 9:00a and after 5:00p Monday thru Friday
All day Saturday/Sunday and holidays

Event start time

Approximate # of Participants

Desired room set-up
Room set-up charge of $125 applies

Table rounds – 5, 6, 7, 8 per table

Rectangle tables 2, 3 per table

If specialty items need to be rented, charges will be added to your final bill.

Are you serving food?

Please note for events in the Simons Media Room, there is an additional room use fee of $200 for buffet set-up in Hansen Hall. 

Requests are handled through KU Catering Whitney Fox (785) 864-2444
KU catering must be used for all events.

How many Snack/Drink Breaks

Clean-up charges of $50 will apply

Do you need audiovisual equipment?

($150 charge)

Do you want your event videotaped?

($150 per hour charge, DVD copies $10ea)   

Do you require Videoconferencing services?

($225 per hour, additional line and connection charges may apply)

Connection Location(s)


Technical Contact (phone)


Do you require internet access?

How many people will require internet access?

Event confirmation date

By whom (Dole Institute Representative)